If a bunch of subscriptions are cluttering up your inbox, you can tame them with. Lessons on growing up a business from entrepreneurs like you. Take Your Small Business From Scrappy to Successful For instructions (and 5 great example templates that’ll save you time!) check out these tips from Kayla Matthews. You can do this with text expanders or set up canned responses right in Gmail. Constantly sending the same email? Whether it’s a response to a customer’s price request or an answer to an often-asked question, it’s useful to have a few “canned” emails on hand. You choose the longer phrases, paragraphs, and even pictures you reuse frequently, then assign them a shortcut, and let the text expander autofill them for you. For example, TypeIt4Me and Phrase Express can replace a couple keystrokes (for example, “tx”) with longer text (“Thanks for your business!”). Whether you’re writing emails or project proposals, text expanders will save your life (and several hours over your lifetime). ✘ Task: Typing the same thing over and over and over (and over) Here are the top tasks you should be automating: This is your new rule of thumb: if a computer can do something better and faster than you-let it! Even if that means spending a little extra time on the front end learning a new trick or tool. (Tip: You’ll want to use a tracker like Harvest or Toggl even after you complete this exercise, to help you stay on top of business tasks and use your time wisely in the future.) Next, look at the data: what’s currently sucking up your time and energy? That’s what you’re going to automate first. We recommend setting up a time-tracker like Harvest to track your time for a week or even a day. In order to make the most of your time, you have to get clear about where you waste your time-whether it’s on administrative stuff you really shouldn’t be doing or on repetitive tasks you’d be better off delegating to an app. First things first: Figure out where your time is going! We’re talking about the good stuff, the creative stuff, the big picture stuff-like figuring out how to grow your business. Good news: there’s a way to automate a lot of these things, freeing you up to focus on the stuff you’d rather be doing. How many times have you found yourself daydreaming of “if only” scenarios-the things you could accomplish in your business if only you didn’t have to waste so much time writing emails? Or doing payroll. “If only I didn’t have a zillion little things to do, I could finally focus on the big things.”
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